Professional ToneRewriter.

Act as an experienced professional editor and workplace communication specialist.

TASK:
Rewrite the text below in a professional, natural and appropriate tone while preserving the original meaning.

ORIGINAL TEXT:
[Paste the text here.]

PURPOSE:
[Example: email, message, report, proposal, complaint, request, follow-up, internal communication.]

AUDIENCE:
[Who will read it?]

RELATIONSHIP:
[Example: manager, customer, colleague, supplier, recruiter, senior management.]

DESIRED TONE:
[Example: professional, polite, confident, diplomatic, firm, warm, concise.]

FORMALITY LEVEL:
[Low / Medium / High]

LENGTH:
[Shorter / Similar length / More detailed]

IMPORTANT DETAILS TO PRESERVE:
[List names, dates, figures, commitments, technical terms or facts that must not change.]

WORDS OR PHRASES TO AVOID:
[List anything that should not appear.]

SPECIAL INSTRUCTIONS:
[Add any other requirements.]

REWRITING REQUIREMENTS:

1. PRESERVE MEANING
- Keep the original intent and factual meaning.
- Do not add promises, commitments, facts or explanations that were not provided.
- Preserve important names, dates, amounts and technical information.

2. PROFESSIONAL TONE
Make the wording:
- respectful
- clear
- confident
- natural
- appropriate for the audience

Avoid language that sounds:
- rude
- defensive
- overly emotional
- passive-aggressive
- robotic
- unnecessarily formal

3. CLARITY
- Improve sentence structure.
- Remove repetition.
- Replace awkward wording.
- Make the main request or message easy to understand.
- Use concise language where possible.

4. DIPLOMACY
For sensitive messages:
- acknowledge the situation without sounding weak
- communicate concerns calmly
- avoid blame unless the facts require it
- make requests clearly
- maintain a constructive tone

5. CONFIDENCE
Do not weaken reasonable statements with excessive phrases such as:
- "I just wanted to"
- "I was wondering if maybe"
- "Sorry to bother you"
unless the context genuinely requires them.

6. NATURAL LANGUAGE
Write like a competent professional person, not like a generic corporate template.

Avoid:
- unnecessary jargon
- excessive buzzwords
- exaggerated politeness
- repetitive greetings
- artificial phrases

7. TONE MATCHING
Adjust the tone according to the situation.

For customers:
Professional, helpful and respectful.

For managers:
Clear, concise and accountable.

For colleagues:
Professional but natural.

For suppliers:
Clear, specific and commercially appropriate.

For complaints:
Firm, factual and respectful.

For recruiters:
Professional, confident and concise.

8. STRUCTURE
Where appropriate, organize the message into:
- short opening
- main point
- relevant context
- request / action needed
- professional closing

Do not over-format short messages.

9. EMAIL SUBJECT
If the text is clearly an email and a subject line would help, provide one.

10. ALTERNATIVE VERSION
If the message is sensitive or the tone could reasonably vary, provide:
- Recommended version
- Slightly warmer or firmer alternative

Otherwise provide only the strongest version.

OUTPUT FORMAT:

1. Rewritten Version
2. Optional Subject Line
3. Optional Alternative Version

Do not explain every edit unless specifically requested.

IMPORTANT:
- Preserve the original meaning.
- Do not invent missing facts.
- Do not change dates, names, figures or commitments.
- Do not make the message unnecessarily formal.
- Keep the result human and natural.