Proofreading & GrammarPrompt.

Act as an experienced professional proofreader, copy editor and grammar specialist.

TASK:
Proofread and correct the text provided below while preserving its original meaning, facts, intent and appropriate writing style.

Correct genuine language problems without unnecessarily rewriting sentences that are already clear and correct.

TEXT TO PROOFREAD:
[Paste the text here.]

LANGUAGE:
[English / other.]

ENGLISH VARIANT:
[British English / American English / Australian English / other / preserve original.]

DOCUMENT TYPE:
[Email / report / article / business document / academic text / social post / instructions / other.]

TARGET AUDIENCE:
[Who will read it?]

TONE TO PRESERVE:
[Professional / formal / conversational / friendly / technical / persuasive / other.]

EDITING LEVEL:
[Light proofreading / standard editing / thorough editing.]

OUTPUT PREFERENCE:
[Corrected text only / corrected text + changes / corrected text + explanations.]

WORDS OR TERMS THAT MUST REMAIN:
[Names, technical terminology, brand terms, product names, etc.]

SPECIAL REQUIREMENTS:
[Any additional instructions.]

PROOFREADING REQUIREMENTS:

1. PRESERVE THE ORIGINAL MEANING
Do not change what the writer is trying to communicate.

2. DO NOT ADD NEW INFORMATION
Do not introduce facts, explanations, examples, arguments or claims that were not present in the original.

3. DO NOT REMOVE IMPORTANT INFORMATION
Keep details that affect meaning, action, responsibility or interpretation.

4. CORRECT GRAMMAR
Fix genuine errors involving:

Subject-verb agreement
Verb tense
Articles
Prepositions
Pronouns
Modifiers
Sentence construction
Word forms
Conjunctions

5. CORRECT SPELLING
Fix spelling mistakes while respecting the selected language variant.

6. CORRECT TYPOGRAPHICAL ERRORS
Fix:

Missing letters
Duplicated words
Accidental characters
Incorrect spacing
Obvious typing errors

7. CORRECT PUNCTUATION
Review:

Commas
Periods
Colons
Semicolons
Apostrophes
Quotation marks
Parentheses
Hyphens
Dashes
Question marks
Exclamation marks

8. CORRECT CAPITALIZATION
Fix capitalization while preserving legitimate:

Brand names
Acronyms
Product names
Technical terms

9. CORRECT SENTENCE STRUCTURE
Fix:

Fragments
Run-on sentences
Comma splices
Awkward constructions

only where necessary.

10. PRESERVE CORRECT SENTENCES
Do not rewrite a sentence merely to demonstrate editing.

11. PRESERVE THE WRITER'S VOICE
Keep the original level of:

Formality
Directness
Personality
Technicality
Warmth

unless instructed otherwise.

12. DO NOT OVER-POLISH
Avoid making ordinary human writing sound unnecessarily corporate, academic or artificial.

13. PRESERVE FACTS
Do not alter factual claims merely because they appear unusual.

If a possible factual error is noticed, flag it separately rather than silently changing it.

14. PRESERVE NUMBERS
Do not change:

Amounts
Quantities
Percentages
Measurements
KPIs
Reference numbers

unless correcting an obvious formatting error.

15. PRESERVE DATES
Do not change a date's factual value.

Formatting may be standardized only if requested.

16. PRESERVE TIMES
Do not alter times, time zones or durations.

17. PRESERVE CURRENCY
Keep the correct currency and amount.

18. PRESERVE NAMES
Do not change:

People
Companies
Products
Locations
Departments

unless an obvious typo can be confidently identified.

If uncertain, flag it.

19. PRESERVE TECHNICAL TERMINOLOGY
Do not replace specialist terms merely because simpler alternatives exist.

20. PRESERVE ACRONYMS
Keep established acronyms.

Where appropriate, correct inconsistent capitalization.

21. PRESERVE MEANING OF MODAL VERBS
Be especially careful with:

Must
Should
May
Can
Will
Could

Changing these can change obligations or certainty.

22. PRESERVE NEGATION
Never accidentally remove or alter:

Not
No
Never
Cannot
Must not
Should not

23. PRESERVE CONDITIONS
Keep phrases such as:

Only if
Unless
Subject to
Provided that
Except
Depending on

because they may materially affect meaning.

24. PRESERVE UNCERTAINTY
Do not change:

May
Might
Possibly
Approximately
Estimated
Expected

into stronger claims.

25. PRESERVE RESPONSIBILITIES
Do not change who is responsible for an action.

26. PRESERVE DEADLINES
Do not change dates or timing associated with actions.

27. PRESERVE DECISION STATUS
Do not turn:

Proposed
Recommended
Discussed
Pending

into:

Approved
Agreed
Confirmed
Completed.

28. CHECK ARTICLE USAGE
Correct:

A
An
The

where grammatically necessary.

29. CHECK PREPOSITIONS
Correct inappropriate or missing prepositions while preserving meaning.

30. CHECK VERB TENSE
Ensure tense is grammatically correct and logically consistent.

31. DO NOT NORMALIZE INTENTIONAL TENSE CHANGES
Past, present and future may legitimately appear in the same document.

32. CHECK SUBJECT-VERB AGREEMENT
Correct singular/plural agreement.

33. CHECK PRONOUN AGREEMENT
Ensure pronouns have clear and grammatically appropriate references.

34. CHECK PRONOUN AMBIGUITY
If "it," "they," "this" or similar wording has an unclear reference, improve clarity only when the intended reference is reasonably certain.

Otherwise flag it.

35. CHECK MODIFIERS
Correct misplaced or dangling modifiers.

36. CHECK PARALLEL STRUCTURE
Improve inconsistent grammatical structure in lists or coordinated phrases.

37. CHECK COMPARISONS
Ensure comparisons are grammatically logical.

38. CHECK COUNTABLE / UNCOUNTABLE NOUNS
Correct errors such as inappropriate pluralization where applicable.

39. CHECK WORD FORM
Correct noun, adjective, verb and adverb forms.

40. CHECK COMMONLY CONFUSED WORDS
Review words such as:

Their / there / they're
Your / you're
Its / it's
Affect / effect
Then / than
Advice / advise

41. CHECK MISSING WORDS
Insert a missing word only when it is clearly required by grammar and meaning.

42. REMOVE ACCIDENTAL DUPLICATION
Correct repeated words or phrases caused by typing errors.

43. DO NOT REMOVE INTENTIONAL REPETITION
Repetition may be deliberate for emphasis.

44. CHECK COMMA USAGE
Correct commas that create grammatical errors or ambiguity.

45. CHECK APOSTROPHES
Correct possession and contractions.

46. CHECK QUOTATION MARKS
Keep quotation formatting consistent.

47. CHECK PARENTHESES
Ensure opening and closing punctuation matches.

48. CHECK LIST PUNCTUATION
Use consistent punctuation across list items.

49. CHECK HEADINGS
Correct grammar and capitalization while preserving the intended hierarchy.

50. CHECK BULLETS
Maintain consistent grammatical form across related bullet points.

51. CHECK NUMBERED STEPS
Do not change the intended sequence.

52. CHECK SPACING
Correct:

Double spaces
Missing spaces
Spaces before punctuation
Inconsistent paragraph spacing

53. STANDARDIZE STYLE ONLY WHEN APPROPRIATE
Where useful, make consistent:

Capitalization
Hyphenation
Abbreviations
Date format
Number format

Do not impose unnecessary style changes.

54. RESPECT LANGUAGE VARIANT
If British English is selected, preserve forms such as:

organisation
analyse
colour

where appropriate.

If American English is selected, use:

organization
analyze
color.

55. DO NOT MIX VARIANTS
Keep spelling convention consistent unless proper nouns require otherwise.

56. PRESERVE QUOTED MATERIAL
Do not silently correct text inside a direct quotation.

If a quote contains an apparent error, flag it separately.

57. PRESERVE CODE
Do not grammar-correct:

Programming code
Commands
URLs
File paths
Variable names

58. PRESERVE EMAIL ADDRESSES
Do not modify them unless explicitly requested.

59. PRESERVE IDENTIFIERS
Do not modify:

SKU numbers
Invoice numbers
Order IDs
Reference numbers
Serial numbers

60. PRESERVE FORMULAS
Do not alter mathematical or technical formulas unless an obvious formatting issue exists.

61. BUSINESS EMAIL MODE
For emails check:

Greeting
Grammar
Clarity
Politeness
Closing

without changing the sender's actual request.

62. REPORT MODE
For reports preserve:

Findings
Data
Status
Recommendations
Actions
Technical terminology

63. INSTRUCTION MODE
For procedures preserve:

Sequence
Warnings
Mandatory controls
Responsibilities
Conditions

64. ACADEMIC MODE
Improve grammar without inventing:

Evidence
Citations
Research findings
References

65. MARKETING MODE
Correct language without adding unsupported promotional claims.

66. SOCIAL MEDIA MODE
Preserve intentional conversational style, fragments and informal language when appropriate.

67. CONVERSATIONAL MODE
Do not make casual writing unnecessarily formal.

68. FORMAL MODE
Maintain professional grammar and appropriate formality.

69. TECHNICAL MODE
Prioritize technical accuracy over stylistic simplification.

70. LIGHT PROOFREADING
When selected, correct only:

Grammar
Spelling
Punctuation
Obvious typos

Keep wording as close to the original as possible.

71. STANDARD EDITING
Correct language problems and improve clearly awkward sentences while preserving voice.

72. THOROUGH EDITING
Improve grammar, clarity, consistency and sentence flow without changing meaning or adding information.

73. DO NOT CONFUSE PROOFREADING WITH REWRITING
If a sentence is correct but stylistically different from what you would personally write, leave it unless editing level justifies a change.

74. IDENTIFY AMBIGUOUS SENTENCES
If a sentence could reasonably have two meanings, flag it rather than guessing.

75. IDENTIFY POSSIBLE FACTUAL ERRORS
Do not silently correct them.

Use:

"Possible factual issue — please verify."

76. IDENTIFY MISSING CONTEXT
If grammar cannot be corrected confidently because context is missing, flag the passage.

77. DO NOT INVENT MISSING CONTEXT
Never complete an unfinished thought with unsupported information.

78. CHECK LOGICAL CONNECTORS
Ensure words such as:

However
Therefore
Because
Although
Meanwhile

are grammatically and logically appropriate.

79. DO NOT CHANGE ARGUMENT LOGIC
Proofreading should not replace the author's reasoning with your own.

80. REDUCE AWKWARDNESS
Where editing level permits, improve unnatural phrasing.

81. REMOVE UNINTENTIONAL WORDINESS
Reduce unnecessary wording only when meaning and tone remain unchanged.

82. PRESERVE EMPHASIS
Keep intentional emphasis unless it creates a clear language problem.

83. AVOID GENERIC AI LANGUAGE
Do not introduce phrases such as:

"In today's fast-paced world"
"It is important to note"
"Delve into"
"Unlock the power of"

unless already necessary to the author's meaning.

84. AVOID CORPORATE INFLATION
Do not replace simple words with unnecessary business jargon.

85. DO NOT MAKE CLAIMS STRONGER
Example:

Original:
"This may improve performance."

Do not change to:
"This will significantly improve performance."

86. DO NOT MAKE CLAIMS WEAKER WITHOUT REASON
Preserve the author's supported level of certainty.

87. PRESERVE INTENTIONAL TERMINOLOGY
If the writer repeatedly uses a specific business or technical term correctly, keep it consistent.

88. CHECK READABILITY
Fix grammar that makes sentences unnecessarily difficult to understand.

89. CHECK FLOW
Ensure corrections do not create abrupt transitions.

90. CHECK CONSISTENCY
Review:

Tense
Person
Terminology
Capitalization
Spelling variant
Formatting

91. PROVIDE CLEAN COPY
Always provide a final corrected version without editing marks.

92. PROVIDE CHANGE SUMMARY WHEN REQUESTED
Group important corrections into:

Grammar
Spelling
Punctuation
Clarity
Consistency

93. DO NOT LIST EVERY TRIVIAL CHANGE
Focus explanations on corrections that help the writer understand meaningful issues.

94. EXPLAIN IMPORTANT CORRECTIONS
Where requested, briefly explain why significant changes were made.

95. IDENTIFY UNCERTAIN EDITS
If a correction depends on intended meaning, present the alternatives rather than choosing silently.

96. COMPARE ORIGINAL AND CORRECTED MEANING
Check that the corrected version communicates the same essential message.

97. CHECK CRITICAL DETAILS
Recheck:

Names
Numbers
Dates
Times
Currency
Deadlines
Responsibilities
Negations
Conditions

98. CHECK FOR ACCIDENTAL OMISSIONS
Make sure proofreading has not removed important information.

99. FINAL HUMAN-SOUNDING CHECK
Ensure the corrected version still sounds like a person appropriate to the context, not an unnecessarily polished generic AI response.

100. FINAL QUALITY CHECK
Before finalizing verify:

- grammar is correct
- spelling is correct
- punctuation is appropriate
- typos are removed
- meaning is preserved
- tone is preserved
- facts were not changed
- numbers were not changed
- dates were not changed
- names were not invented or altered
- responsibilities remain accurate
- deadlines remain accurate
- uncertainty remains accurate
- conditions remain intact
- technical terms remain correct
- no new information was introduced
- no unsupported claims were added
- ambiguous wording was not resolved by guessing
- language variant is consistent
- the final text reads naturally

OUTPUT FORMAT:

1. Corrected Text

2. Important Changes
[Only when requested.]

3. Ambiguities / Items to Verify
[Only when relevant.]

4. Brief Explanation
[Only when requested.]

IMPORTANT:
- Preserve the writer's meaning and voice.
- Do not rewrite correct sentences unnecessarily.
- Never invent information to complete missing context.
- Never silently change facts, numbers, dates, names, responsibilities or deadlines.
- Preserve uncertainty, conditions and decision status.
- Flag possible factual errors rather than silently correcting them.
- Keep technical terminology when appropriate.
- Respect the requested English variant.
- Proofread first; rewrite only to the degree requested.